CGW is a club for amateurs and professionals who like to make historical, science fiction, or fantasy costumes.



Nominations are open until August 29, 2020 for all positions on the Board of Directors for the CGW, Inc., with the exception of Treasurer (a two year position elected in odd-numbered years). You can let people know you are interested in a position on the CGW Board by sending a candidate’s statement of approximately 100 words and a photo of yourself to the CGW Parliamentarian, Diane Yoshitomi via our current Guild President, Mela Hoyt-Heydon at  This will enable CGW members to familiarize themselves with the candidates.  Nominations from the floor during the General Meeting October 3, 2020 will also be accepted.

Uncontested Votes and Write-In Candidates

During the vote counting, the “tellers” will check all Ballots for write-in candidates. In an uncontested office, if there is one vote for that candidate, he or she is automatically elected. In the interest of time-saving at our meeting, not all votes for an uncontested office will be counted at the meeting. The final, complete count will be tabulated and published in the next issue of Squeals and on our website.

Casting your Vote

Due to the current recommendations to continue social distancing, this year’s meeting and election will be on-line via Zoom.  In early September a link to the ballot form, with instructions on how and when to submit it, will be e-mailed to all CGW members in good standing.  Be sure to read those instructions in their entirety, as there will be two options for submission of your ballot:  (1) at the meeting if you will  attend it, and (2) in advance of the meeting if you are unable to attend.

Whether you submit your ballot in advance or at the meeting, the Parliamentarian will check to confirm your status as member in good standing.  However, the ballot itself will remain secret, joining its fellows in an electronic version of the traditional sealed envelope method of times past.


In order to serve on the CGW Board of Directors, a candidate must be a member in good standing and at least 18 years of age. They must also be prepared to attend most, if not all, of the Board Meetings throughout the year. There are six Board Meetings and the Annual Meeting in October.  These meetings are held in a variety of locations around Southern California. It is possible for Board members to participate in meetings via conference phone calls when travel distances create difficulties.

Here is a list of the CGW Board positions and a brief description of their responsibilities. Additional information, as well as an in-depth description of Board Member Duties are available in Article X of the CGW By-Laws found on our CGW Bylaws and Standing Rules page under the member’s only link.

President: Presides at all meeting of the organization and Board of Directors, has day-to day general and active management over the affairs of CGW, Inc. and supervises the conduction of its business, act as an ex-officio member of all committees, with Board approval, appoints chairpersons for any special or standing committees as well as Parliamentarian. This is a two year commitment and voted into office on even numbered years.

Vice President:  Performs the duties of the President in the absence of that individual and Coordinates CGW events recruiting assistants as needed to facilitate them.

Treasurer: With the assistance of an appointed bookkeeper, has the responsibility of maintaining the financial assets of CGW and keeping accurate records of the Guild’s membership. This is a two year commitment and voted into office on odd numbered years.

Recording Secretary: Takes and records accurate minutes of the proceedings of all meetings. Maintains a historical file of all documents relating to the organization, as well as continually updating the log of all Resolutions enacted by the Board.

Corresponding Secretary:  Conducts the correspondence of the organization, and takes responsibility for editing and publishing the organization’s newsletter, Squeals. The Corresponding Secretary may select an assistant editor with the approval of the Board of Directors.

Director-at-Large: Acts as a conduit of information and communication between the membership and Board of Directors. Serves on committees and in other such capacities as assigned by the President and/or the Board of Directors.

If you are interested in finding out more information regarding the various duties of the individual Board positions we all welcome your questions.  Contact information for each of the CGW Board Members can be found in the back pages of Squeals and on the CGW web-site under the “About Us” link. Any CGW member, in good standing, aged 18 or older, who is interested in serving our Costume Guild, should submit a statement of candidacy of 100 words or less before August 10, the sooner the better, to Diane Yoshitomi, CGW Parliamentarian care of our current Guild President, Mela Hoyt-Heydon at, or any current Board member in order to be added to the ballot.



Costumer’s Guild West, Inc. Candidate Statements for the 2020-2021 Board of Directors Election:








Please see the Candidate Statements page.