Costume College Policies

Conferences bring a large group of diverse people together. Even though we all have a love of costumes in common, we come from varying backgrounds. Remember that someone that you see only once or twice a year or have only just met, may have a different comfort level – verbally, visually, and physically – than you do.

SAFETY ISSUES FOR CONVENTIONS

By Howard LaBore, retired Sgt/Hostage Negotiator SDPD

We want everyone to have a safe and enjoyable time at Costume College. The world has become unpredictable as people are acting out in violent manners due to domestic and terror related issues. Large venues can be targets of these events. Your leadership wanted to share ideas with you in case an event like this happens at Costume College or any gathering you may be attending.

If you are in a situation:

1. RUN Know where the exits are at the event and have several different escape routes in mind in case your 1st choice is blocked. Once you have reached a safe place away from the incident, call “911” and give Law Enforcement any information that could help First Responders (location, number of suspect(s), suspect(s) description, weapons, any injuries).

2. HIDE & BARRICADE If you are unable to exit safely, find a room that can be locked from the inside. Put furniture/items blocking the door. Turn off the lights. Turn off cell phones. Be quiet. Wait till Law Enforcement arrives to escort you to safety.

3. FIGHT If confronted with a person trying to harm you, you need to fight for your life. Use anything available to defend/protect yourself (chairs, books, lamps). Control the hand with the weapon. Work as a team to control the suspect. We have not received any threats against our group and do not anticipate you needing to use these tactic but they are good safety precautions to keep in mind. Have a great time at Costume College.

–Your Leadership Team.


 

GENERAL INFORMATION: 
CGW, Inc. Member’s Special is open to all members of CGW, Inc., including those who join now to take the discount. Membership will be confirmed before accepting the Registration Application.

CGW, Inc. Member and Sister Guild Member rates apply to members of Costumer’s Guild West, Inc. and Sister groups only, not to guests and/or family. Membership will be confirmed before accepting any Registration Application with discounted rates.

To join CGW, Inc. now and take the discounted rate, go to https://costumersguild.org, and click the “Join Now” button on the left.

PAYMENT IN US DOLLARS ONLY. Register for Costume College on-line at www.costumecollege.net, and click on “Registration”, then “Register for 2018.”

While the deadline to purchase Costume College® memberships and tickets is June 29, 2018, memberships and tickets are limited for Costume College, the Time Traveler’s Gala, and the Fantasy Tea. Memberships/tickets may sell out before the deadline.

Limited Attendance classes offered at Costume College are limited in the number of students who can attend; therefore a separate preregistration form is required to be returned (or be completed online) by May 4, 2018. (This form is included in the registration packet that will be sent in April 2018, or is found online http://costumersguild.org/limited.htm.) Those registering for Costume College after May 4, 2018 will not be eligible to preregister for the limited attendance classes. Seats in certain limited attendance classes not filled during the preregistration process will be made available at a later time. Complete details can be seen in your Registration Book.

 

MINOR POLICY: 
All Costume College attendees under the age of 18 must present signed permission from a parent or guardian to attend. If under the age of 16, the attendee must be accompanied by an adult. Any attendee under 18 who wishes to attend a Tour must be accompanied by an adult (additional fees will apply).

 

REFUNDS: 
The deadline for all REFUNDS is July 25, 2018. Requests must be made in writing, either by e-mail at cocoregistrar@nullyahoo.com, or by writing to Costumers Guild West, Attn: Costume College, 1839 Greenfield Dr., El Cajon, CA 92021, and postmarked by the appropriate deadline. Costume College® Registration fees are partially refundable according to the following schedule:
Refund requests received by June 29, 2018 will receive a 75% refund
Refund requests received between June 30, 2018 and July 25, 2018 will receive a 25% refund
Gala and Tea tickets are refundable (less a $10.00 processing fee) through June 29, 2018

 

TRANSFERS: 
The deadline for all TRANSFERS is July 22, 2018. For transfers made after July 1, 2018, the Buyer will not be guaranteed a personalized name badge and their check-in packets and/or tickets will be available for pick up at the Information Desk beginning July 26, 2018. Those who wish to transfer their Costume College Memberships and/or tickets may do so by submitting a request in writing either by e-mail at cocoregistrar@nullyahoo.com, or by writing to Costumers Guild West, Attn: Costume College, 1839 Greenfield Dr., El Cajon, CA 92021, and postmarked by appropriate deadline.

The transferring party’s (Seller’s) request must include the name and address of the person the membership and/or tickets are being transferred to (Buyer). By requesting a transfer, the Seller acknowledges that she/he has received full payment from the Buyer and that Costume College® 2018/CGW, Inc. has no responsibility for arranging such payment.

No membership or ticket may be transferred for an amount greater than the original purchase price. If the Buyer is not eligible for the price paid by the Seller (discount), the Buyer must pay the applicable differential to the CGW, Inc. before she/he may participate in the transferred event.

Any Holder of a Costume College membership who sells it for a greater amount than her/his original purchase price, upon discovery of such violation of CGW, Inc. policy, shall be banned from attendance at Costume College for a period of three years.

 

ANTI-HARASSMENT:
Any action or behavior that causes significant interference with convention operations, excessive discomfort to other attendees, or adversely affects the convention’s relationship with its guests, its venues or the public is strictly forbidden and may result in permanent suspension of membership.

—What is harassment?— 

Harassment is generally any behavior that causes discomfort or alarms or threatens another person or group. Here are some examples of harassment:

  • Offensive verbal comments about sex, pregnancy, gender, gender identity, gender expression, sexual orientation, sexuality or marital status.
  • Offensive verbal comments about physical or mental disability, physical appearance or body size.
  • Offensive verbal comments about race, color, ancestry, national origin or religion.
  • Offensive verbal comments about age, genetic characteristics, or a history or diagnosis of cancer. (The characteristics listed in these four bullet points are the “protected characteristics.”)
  • Sustained disruption of classes, talks or other events.
  • Leering, staring or suggestive gestures.
  • Stalking or following someone around a public area without their consent.
  • Repeated requests for dates or requests for sexual favors.
  • Showing sexual images or carrying out sexual activities in public spaces.
  • Epithets, slurs, negative stereotyping, offensive jokes or offensive visual materials related to a protected characteristic.
  • Any written, visual or graphic material that denigrates or shows hostility or aversion to an individual or group because of a protected characteristic.
  • Photographing or recording someone when you have been asked not to.
  • Uninvited physical contact, including touching, grabbing, patting, pinching, hugging, kissing.
  • Threatening to physically attack someone.
  • Sexual assault.
  • Graphic verbal commentaries about an individual’s body, sexually degrading words used to describe an individual, or obscene letters, notes or invitations.
  • Harassing communications via letters, phone calls, e-mails, text messaging or social media.
  • Prohibited harassment includes gender-based harassment of an individual of the same sex as the harasser.

WHAT DO I DO IF I AM BEING HARASSED? 
In some cases you may find the harassment stops if you clearly say ‘no’ or ‘please leave me alone’, or simply walk away. We would appreciate it if a Costume College Committee or CGW Board member was informed right away to help us identify any repeat offenders.

If you continue to be harassed, don’t hesitate to ask for the Dean or the President. We will mediate the situation, help you contact venue security or law enforcement, or otherwise assist you to feel safe during the conference.

Costume College will not retaliate against an individual for coming forward with a complaint of harassment.

—What should I do if I see someone else being harassed?—

Ask the person being harassed if they are okay. Offer to help them find an appropriate board or committee member to report the problem to, or stay with them while someone else finds help. During the registration process on site, look for the photos of board and committee members, so you will know who can help in case such a need arises.

—What can I do if someone accuses me of harassment?— 

Participants asked to stop harassing behavior must comply immediately. If someone makes a complaint against you, listen, and be aware that your actions may not have come off as you intended them. If this has occurred, be prepared to apologize, sincerely and without qualifiers. Please understand that, in such a situation, the safety of guests is the highest priority.

—Dress Code—

When you are in classes, you don’t need to wear a costume, as they can be a distraction to other students and keep you from getting the most out of your class. Dress for comfort. It is always recommended that you have a sweater, jacket, or wrap. Hotels can get very cold.

When donning a costume or deciding what to wear to an event, in the hallways, and public spaces, try to think of Costume College as a PG-13 event.

 

PHOTOGRAPHY: 
As is customary at many of our events, photographs of participants and their guests are taken and posted online. There are so many people taking photos that there is a real possibility that your photograph may be taken by us or attendees and thereafter posted on the Web. By attending Costume College, you give your consent to the posting of such photographs by us or others and waive all rights and claims with respect to the posting of such photographs.

While we have no control over other peoples’ websites, CGW, Inc. does not list names with the photos on our website. If you would like your photo removed, please contact the Web Team.

It is harassment to continue to photograph someone who specifically asks you not to take photographs of them or their belongings. If someone asks you not to take such a photo, please comply with their request.

 

WEAPONS:
Costumes sometimes come in the form of characters with weapons, and in many cases, these weapons look quite real. Convention operations prefers that these items be peace bonded. A peace bond is a very visible lock or tie on a realistic looking weapon to make clear to security and to police that it is not intended to be used for violent purposes. The peace bond will usually come in the form of a zip tie over the trigger such that it couldn’t be pulled or holding a bladed weapon in the sheath. If you have a costume with a realistic-looking weapon, please stop in to Ops to have them check it.

  • All weapons must conform to state and federal law.
  • All weapons must be non-functional.
  • Weapons may not be pointed at another person except in a non-threatening manner for the purposes of exhibition or photographs.
  • Weapons or Costumes that are deemed by Ops to be a safety hazard for any reason will be banned.
  • Use of a weapon in an inappropriate, negligent or threatening manner is forbidden and may result in suspension of membership.